Notice to Bidders

Bid Number 23-023

Sealed bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Tuesday, April 11, 2023 for the Pavement Marking Program. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal.

All documents shall be uploaded to: https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx

The scope of work consists of placing paint pavement markings on various streets, intersections, and school crosswalks throughout the City of Elgin as set forth in the bid documents.

All proposals must be accompanied by a Bid Bond, Certified or Cashiers Check or a Bank Draft in an amount equal to at least 5 percent of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the date the contract is awarded by the City Council.

The successful bidder shall be required to furnish a satisfactory contract bond to the City of Eglin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. This project must comply with the City of Elgin’s Residency and Responsible Bidder’s Ordinances. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all quotations or to waive technicalities and any informality in any quotation.

Questions regarding the bidding process or bidding software can be directed to Daina DeNye, Purchasing Officer at denye_d@cityofelgin.org or at (847) 931-5604. Questions regarding this bid package can be directed to Aaron Neal, Public Works Superintendent, at neal_a@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Vince Di Prima at WBK Engineering, LLC at vdiprima@wbkengineering.com or (630) 338-8529.

Dated: March 28, 2023

Daina DeNye, CPPO

Purchasing Officer

City of Elgin