2024 Elgin Sports Complex Tree Preservation and Removal Project

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, February 1, 2024 , for the City of Elgin’s 2024 Elgin Sports Complex Tree Preservation and Removal Project .

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud.

The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 10% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on February 1, 2024 . All bid documents shall be uploaded to:

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx .

The scope of work includes but is not limited to: Project consists of the removal of trees at the future home of the Elgin Sports Complex Expansion. Trees include those inventoried in 2016 and those trees and saplings that have emerged since. Some of the trees to be removed will be salvaged and used as merchantable lumber. The project also includes the preservation of trees to remain and the installation of semi-permanent tree preservation fencing that will remain on the property for future construction work, and all other appurtenant work and materials necessary to complete the project within the outline Park phase limits as set forth in the bid documents.

All proposals must be accompanied by a bid bond, certified or cashier’s, or a bank draft in an amount equal to at least ten percent (10%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Bryan Zundel at SmithGroup at bryan.zundel@smithgroup.com no later than January 19th, 2024, at 4:00 pm.

Dated: January 12, 2024

Daina DeNye

Purchasing Director

City of Elgin