Notice to Bidders

Bid Number 23-017

Sealed Bids will be received by the City of Elgin, Illinois (Owner) by the Purchasing Department, at the Edward Schock Centre of Elgin, 100 Symphony Way in the Heritage Ballroom until 3:00 P.M., local time, on Tuesday, April 20, 2023. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal.

An original bid bond (in the amount of 10% of the original bid amount) must be delivered with the bid documents to the Edward Schock Centre of Elgin, 100 Symphony Way in the Heritage Ballroom no later than 3:00 PM on April 20, 2023, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City.

Work located at the Hemmens Cultural Center as set forth in the bid documents.

A pre-bid meeting will be on Wednesday, April 5, 2023 at 11:00 am at the Hemmens Cultural Center, 45 Symphony Way, Elgin, IL 60120. Bidders are highly encouraged to attend the meeting.

The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Technical questions regarding the scope of work or bidding process should be addressed to Ben Nelson at Cordogan Clark at bnelson@cordoganclark.com or (847) 651-5020.

Dated: March 23, 2023

Daina DeNye, CPPO

Purchasing Officer

City of Elgin