Notice to Bidders

Bid 23-020

Bid 23-020 Centre Parking Structure Maintenance Repairs Project

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Wednesday, February 22, 2023, for the Fountain Square and Spring Street Parking Deck Maintenance Project.

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud.

The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on February 22, 2023. All other bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.

Bidders may schedule an inspection to support their investigation of determining their cost to complete the work. Bidders desiring to set up an inspection should contact the project coordinator below.

The proposed Work is generally described follows:

This project in general: General requirements, concrete repairs, expansion joint replacement, sealant installation, traffic topping, pavement markings and miscellaneous painting and other miscellaneous items of work in accordance with the Contract Plans and Specifications.

All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The successful bidder shall submit a list of qualified references for projects similar size and scope of the project.

Proposal withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

A mandatory pre-bid meeting will be held on date Wednesday, February 15, 2023, at 10:00 A.M. at the Centre Parking Structure Parking Garage located at 95 Symphony Way, Elgin, IL 60120. Any Bidder who does not attend the Pre-Bid Meeting will have their Bid rejected.

Questions regarding the bidding process, bonds, or bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org. Technical questions regarding the scope of work can be directed to John Morgan, Walker Consultants by email at

jmorgan@walkerconsultants.com.