Header Information
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Bid Number:
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23-418DCFS-PROCU-B-34143
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Description:
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PO23-172 Statewide Office Furniture
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Bid Opening Date:
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01/20/2023 10:00:00 AM
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Purchaser:
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Amber Wright
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Organization:
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CFS - Children and Family Services
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Department:
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PROCUREMENT418 - PROCUREMENT
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Location:
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AN001 - Procurement
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Fiscal Year:
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23
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Type Code:
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10 - Invitation for Bid (IFB)
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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02/01/2023
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Available Date
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01/05/2023 03:15:00 PM
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Info Contact:
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Contact Amber Wright at amber.wright@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Open Market
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Pre Bid Conference:
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A Pre-Bid Conference is scheduled via Webex video conference for the purpose of explaining the BEP/VSBP process and the procurement requirements. Please see the Pre-Bid Conference Information Attachment for details.
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Bulletin Desc:
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This is an Invitation for Bid to establish a 1 year indefinite delivery indefinite quantity (IDIQ) agency specific master contract for office furniture. The resulting contract will have a Not To Exceed (NTE) value of $700,000. Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. See the attachment title Notice of Electronics Submission Only.
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Ship-to Address:
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DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217)558-0011
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Bill-to Address:
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DCFS
406 East Monroe
Springfield, IL 62701
US
Email: DCFS.Bidbuy@illinois.gov
Phone: (217)558-0011
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Print Format:
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File Attachments:
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PO23-172 B-34143 Office Furniture Notice of Electronic Submission Only.pdf
PO23-172 B-34143 Office Furniture Pre-Bid Conference Information 230111.pdf
PO23-172 B-34143 Office Furniture Invitation for Bid 230105.docx
PO23-172 B-34143 Office Furniture BEP Utilization Plan.pdf
PO23-172 B-34143 Office Furniture Forms A.docx
PO23-172 B-34143 Office Furniture Forms B.docx
PO23-172 B-34143 Office Furniture DCFS Specific Financial Disclosures.pdf
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name:
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Offer
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Description:
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Upload completed Offer with authorized signature here
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Desired Attachment Name:
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DCFS Specific Financial Disclosures
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Description:
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Upload completed and signed DCFS Specific Financial Disclosures here
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Desired Attachment Name:
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BEP Utilization Plan
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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Forms A or Forms B
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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Signed Contract
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Description:
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Upload signed contract here
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SPO Name:
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Gina Jacaway
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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Yes
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If yes, BEP Goal Percentage:
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3.00000
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If yes, VBP Goal Percentage:
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0.00000
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Link to Original Contract :
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Item # 1:
(
425
-
58
)
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Task Chairs. 9 to 5 Neo Model #3160 - Mesh Mid-Back, Simple Synchro-Tilt Control, Adj Arms or Agency approved equivalent.
Mid- Back Swivel Tilt Mesh Chair
Pneumatic Cylinder Seat Height Adjustment
Simple Synchronized Tilt
3:1 Back to Seat Tilt Ratio
360 Degree Seat Swivel
6 Way Height Adjustable Arm Rest
Adjustable Lumbar Support
Minimum 350-pound Warrantied User Weight Capacity
Minimum 20.5in Seat Width
Minimum 17.5in Seat Depth
Minimum Back Height Above Seat 18in
Minimum 5 Year Warranty
Color: Black\Graphite\Slate or Dark Grey, No Light Grey will be Accepted
When the specification calls for Brand Name or Equal, the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.
For any product the Bidder is bidding as equal, the Bidder shall enter the Brand, Model, and Manufacturers Model Number in the Alternate Description on the applicable Line Item in BidBuy. Failure to enter this information on each applicable Line Item in BidBuy will render the bid for that Line Item non-responsive.
The Bidder shall attach specification documentation in BidBuy with its bid for any product it is bidding as equal. Failure to attach this documentation for each applicable Line Item bid will render the bid for that Line Item non responsive.
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NIGP Code:
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425-58
Plastic, Polypropylene, Fiberglass Office Furniture: Chairs, Desks, Tables, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1,000.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
425
-
58
)
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Conference Room/Guest Chairs. Lorell Guest Chair - Product Number LLR 30956 or Agency approved equivalent.
Mesh Back
Padded Arms
Stackable
Minimum 18 3/4 in Seat Width
Minimum 18-3/8 in Seat Depth
Minimum 18-1/8 in Back Height
Minimum 5 Year Warranty
Color: Black\Graphite\Slate or Dark Grey, No Light Grey will be Accepted
When the specification calls for Brand Name or Equal, the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.
For any product the Bidder is bidding as equal, the Bidder shall enter the Brand, Model, and Manufacturers Model Number in the Alternate Description on the applicable Line Item in BidBuy. Failure to enter this information on each applicable Line Item in BidBuy will render the bid for that Line Item non-responsive.
The Bidder shall attach specification documentation in BidBuy with its bid for any product it is bidding as equal. Failure to attach this documentation for each applicable Line Item bid will render the bid for that Line Item non responsive.
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NIGP Code:
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425-58
Plastic, Polypropylene, Fiberglass Office Furniture: Chairs, Desks, Tables, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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100.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 3:
(
425
-
21
)
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Single Pedestal Desks. Lorell Fortress Series Right Single-Pedestal Computer Desk - Product Number LLR66902 48 in Width X 30 in Depth X 29.5 in Height - 3 Drawers - Laminate/Steel - Walnut/Black or Agency approved equivalent.
Steel Frame
Walnut Laminate Top
Ball-bearing Suspension
Cable Management
Single Pedestal
Center Drawer or Computer Tray
Lockable Drawers with Two Keys
Minimum Tabletop Thickness 1.12 in
Modesty Panel
Must Meet or Exceed ANSI/BIFMA Standards
Fully Assembled
Minimum 5 Year Warranty
When the specification calls for Brand Name or Equal, the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.
For any product the Bidder is bidding as equal, the Bidder shall enter the Brand, Model, and Manufacturers Model Number in the Alternate Description on the applicable Line Item in BidBuy. Failure to enter this information on each applicable Line Item in BidBuy will render the bid for that Line Item non-responsive.
The Bidder shall attach specification documentation in BidBuy with its bid for any product it is bidding as equal. Failure to attach this documentation for each applicable Line Item bid will render the bid for that Line Item non responsive.
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NIGP Code:
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425-21
Desks and Tables, Wood
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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100.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4:
(
425
-
21
)
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Double Pedestal Desks. Lorell Fortress Series Double-Pedestal Desk- Product Number LLR 60927 60 in Width X 30 in Depth X 29.50 in Height or Agency approved equivalent.
Steel Frame
Walnut Laminate Top
Ball-bearing Suspension
Cable Management
Double Pedestal
Center Drawer or Computer Tray
Lockable Drawers with Two Keys
Minimum Tabletop Thickness 1.12 in
Modesty Panel
Must Meet or Exceed ANSI/BIFMA Standards
Fully Assembled
Minimum 5 Year Warranty
When the specification calls for Brand Name or Equal, the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.
For any product the Bidder is bidding as equal, the Bidder shall enter the Brand, Model, and Manufacturers Model Number in the Alternate Description on the applicable Line Item in BidBuy. Failure to enter this information on each applicable Line Item in BidBuy will render the bid for that Line Item non-responsive.
The Bidder shall attach specification documentation in BidBuy with its bid for any product it is bidding as equal. Failure to attach this documentation for each applicable Line Item bid will render the bid for that Line Item non responsive.
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NIGP Code:
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425-21
Desks and Tables, Wood
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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150.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 9:
(
425
-
50
)
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5-Drawer File Cabinets. Lorell Commercial Grade Vertical File Cabinet - 5 Drawer or Agency approved equivalent.
Minimum Size 15 in Width X 26.5 in Depth X 61 in Height
Five Drawers for Files - Letter
Vertical
Heavy Duty
Security Lock with Two Keys
Ball-Bearing Suspension
Steel
Fully Assembled
Minimum 5 Year Warranty
Color: Black
When the specification calls for Brand Name or Equal, the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.
For any product the Bidder is bidding as equal, the Bidder shall enter the Brand, Model, and Manufacturers Model Number in the Alternate Description on the applicable Line Item in BidBuy. Failure to enter this information on each applicable Line Item in BidBuy will render the bid for that Line Item non-responsive.
The Bidder shall attach specification documentation in BidBuy with its bid for any product it is bidding as equal. Failure to attach this documentation for each applicable Line Item bid will render the bid for that Line Item non responsive.
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NIGP Code:
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425-50
Key Storage Cabinets and Files
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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100.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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