Description MARCH 6-7, 2024 Springfield Board Meeting Venue

Agency:	State Government of Illinois
Level of Government:	State & Local
Category:	X - Lease or Rental of Facilities
Opps ID:	NBD14067668542172471
Posted Date:	Jan 2, 2024
Due Date:	Jan 5, 2024
Solicitation No:	Bid Solicitation # 24-569LETSB-LETSB-B-40836
Source:	https://www.bidbuy.illinois.go...

Header Information

Bid Number:

24-569LETSB-LETSB-B-40836

Description:

MARCH 6-7, 2024 Springfield Board Meeting Venue

Bid Opening Date:

01/05/2024 02:00:00 PM

Purchaser:

Chaney Lovellette

Organization:

LET - Law Enforcement Training and Standard Board

Department:

LETSB569 - Illinois Law Enforcement Training and Standards Board

Location:

AA001 - Illinois Law Enforcement Training and Standards Board

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

12/28/2023 01:50:33 PM

Info Contact:

Contact Chaney Lovellette at (217) 558-7356

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	Hotel Conference venue needed for quarterly board meeting within 62701, 62703, or 62704 zip code for March 6-7, 2024.

Ship-to Address:

Front Desk
500 S 9th St
Purchasing
Springfield, IL 62701
US
Email: PTB.Fiscal@illinois.gov
Phone: (217)782-4540
FAX: (217)524-5350

Bill-to Address:

Front Desk
500 S 9th St
Purchasing
Springfield, IL 62701
US
Email: PTB.Fiscal@illinois.gov
Phone: (217)782-4540
FAX: (217)524-5350

Print Format:

Bid Print New

File Attachments:

Set Up - U-Shape Conference Room Set Up.docx
v. 23.2- standard-terms-and-conditions~9.pdf
Updated RFQ - March 2024 Springfield Quarterly Board Meetings.pdf
Updated March Board Meeting Pricing Table.xlsx

Form Attachments:

Required Quote Attachments

SPO Name:

Robert Brice

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Amendments:

Amendment #	Amendment Date	Amendment Note
1	01/02/2024 10:13:36 AM	Updated the Request for Quote and Pricing table to reflect the State of Illinois' updated lodging rate of $107 per night. Attachment File Changes: Header 1. File 'Updated RFQ - March 2024 Springfield Quarterly Board Meetings.pdf': File 'Updated RFQ - March 2024 Springfield Quarterly Board Meetings.pdf' added . 2. File 'Updated March Board Meeting Pricing Table.xlsx': File 'Updated March Board Meeting Pricing Table.xlsx' added .
2	01/02/2024 12:02:56 PM	Extending the Bid opening date to 2:00 pm on 01/05/24 to allow prospective vendors time to make changes due to the previous amendment increasing the per-night state rate. Header 1. Bid Opening Date changed from "01/04/2024 11:00:00 AM" to "01/05/2024 02:00:00 PM".

Item Information

Item # 1:

(

971

-
30

)

Meeting hosting services, including meeting space, overnight lodging, audio/visual services, and catering related to the Board's quarterly meetings on March 6 and 7, 2024. Hotel must be within zip codes 62701, 62703, or 62704 of Springfield, Illinois. Please see the attached RFQ for details on the required services. Pricing table is attached for convenience

NIGP Code:

971-30
Hotel and Motel Accommodations, Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 2:

(

971

-
65

)

Optional: It is desirable for a vendor to have the ability to record the meeting from the sound system and provide ILETSB with the recording on a portable device (i.e., thumb drive) at the conclusion of the meeting. The recording price will not be factored into the overall lowest price. ILETSB reserves the right to decide if a recording will be provided by the vendor.