Header Information
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Bid Number:
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24-588IEMA-MGMTA-B-38672
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Description:
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EMA Laboratory Information Management System
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Bid Opening Date:
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08/31/2023 10:00:00 AM
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Purchaser:
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Ashley Garcia
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Organization:
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EMA - Emergency Management Agency
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Department:
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MGMTADMIN588 - Management and Administration
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Location:
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AA001 - Management and Administration
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Fiscal Year:
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24
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Type Code:
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15 - Request for Proposal (RFP)
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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08/17/2023
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Available Date
:
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08/17/2023 01:35:33 PM
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Info Contact:
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Contact Ashley Garcia at (217) 836-0456
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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The Agency is seeking a qualified vendor to provide a commercial off-the-shelf (COTS) Laboratory Information Management System (LIMS) to support the radiochemistry laboratory's environmental monitoring and emergency response programs.
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Ship-to Address:
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Katelyn Hoke
1301 Knotts Street
Springfield, IL 62703
US
Email: katelyn.hoke@illinois.gov
Phone: (217)786-6387
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Bill-to Address:
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Accounts Payable
1035 Outer Park Drive
Springfield, IL 62704
US
Email: Iema.accountspayable@illinois.gov
Phone: (217)524-0625
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Print Format:
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File Attachments:
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vendor disclosure formerly forms a v.23.3~1.docx
ipg active registered vendor disclosure formerly forms b v.23.1~1.docx
2023 Federal Certifications.docx
B-38672 BEP Utilization Plan.pdf
Attachment A - BEP Vendor List NIGP Code 208-11~3.xlsx
Attachment B- COMMITMENT TO DIVERSITY RESPONSE_3.docx
Attachment C - RFP LIMS Requirements~2.docx
Attachment D - Cloud Hosted Security Elements~3.docx
LIMS RFP 08 16 23~1.docx
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name:
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Technical Proposal
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Description:
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Upload technical proposal here
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Desired Attachment Name:
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Vendor Disclosure of IPG Active Registered Vendor Disclosure
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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BEP Utilization Plan
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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Offer
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Description:
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Upload completed Offer with authorized signature here
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Desired Attachment Name:
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Attachment C
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Description:
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Upload completed Attachment C here
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Desired Attachment Name:
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Attachment D
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Description:
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Upload completed Attachment D here
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Desired Attachment Name:
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Federal Certifications
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Description:
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Upload signed federal certifications here
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Desired Attachment Name:
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Attachment B
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Description:
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Upload completed Attachment B here
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SPO Name:
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Jennifer Allen
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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Yes
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If yes, BEP Goal Percentage:
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4.00000
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If yes, VBP Goal Percentage:
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0.00000
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Link to Original Contract :
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Item # 1:
(
208
-
11
)
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The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) Radiochemistry Laboratory seeks proposals from qualified Offerors to provide a commercial off-the-shelf (COTS) Laboratory Information Management System (LIMS) to support the radiochemistry laboratory's environmental monitoring and emergency response programs. The laboratory needs to implement a LIMS solution to streamline its operations and serve as a centralized database system to manage all laboratory data and support efficient workflow, data analysis, reporting, and archiving. Please see RFP for additional details. Anticipated timeframe is date of execution through June 30, 2025 for implementation. The vendor will also include any maintenance, subscription/license and hosting costs for the solution within the implementation period if implementation is anticipated to be prior to June 30, 2025
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NIGP Code:
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208-11
Application Software, (Not Otherwise Classified), Microcomputer
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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AU - Activity Unit
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
208
-
11
)
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Year 3 - Yearly maintenance, subscription/license, and hosting yearly costs for Solution (jULY 1, 2025-jUNE 30, 2026)
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NIGP Code:
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208-11
Application Software, (Not Otherwise Classified), Microcomputer
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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YR - Year
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Model:
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Item # 3:
(
208
-
11
)
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Year 4 - Yearly maintenance, subscription/license, and hosting yearly costs for Solution (July 1 2026 - June 30, 2027)
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NIGP Code:
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208-11
Application Software, (Not Otherwise Classified), Microcomputer
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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YR - Year
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Item # 4:
(
208
-
11
)
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Year 5 - Yearly maintenance, subscription/license, and hosting yearly costs for Solution (July 1, 2027 - June 30, 2028)
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NIGP Code:
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208-11
Application Software, (Not Otherwise Classified), Microcomputer
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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YR - Year
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Item # 5:
(
208
-
11
)
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Year 6 - Yearly maintenance, subscription/license, and hosting yearly costs for Solution (July 1, 2028 - June 30, 2029)
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NIGP Code:
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208-11
Application Software, (Not Otherwise Classified), Microcomputer
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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YR - Year
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