Header Information
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Bid Number:
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24-482DPH-POLPL-B-38758
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Description:
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Vital Records Security Paper Re-Bid
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Bid Opening Date:
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08/31/2023 02:00:00 PM
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Purchaser:
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Craig Foxall
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Organization:
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DPH - Public Health
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Department:
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POLPLANSTAT482 - Policy, Planning and Statistics
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Location:
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AD007 - Vital Records
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Fiscal Year:
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24
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Type Code:
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95 - Small Purchase
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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08/23/2023
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Available Date
:
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08/24/2023 11:43:14 AM
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Info Contact:
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Contact Craig Foxall at craig.foxall@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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Agency is procuring birth and death certificate security paper used to issue certified copies of birth and death certificates to requestors. Potential bidders will offer proofs with their quote to assure print positions and layout are acceptable to Agency.
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Ship-to Address:
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Tyneshia McClanahan
Vital Records
925 East Ridgely Ave.
Springfield, IL 62702
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217)524-6617
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Bill-to Address:
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Tyneshia McClanahan
Vital Records
925 East Ridgely Ave.
Springfield, IL 62702
US
Email: Tyneshia.mcclanahan@illinois.gov
Phone: (217)524-6617
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Print Format:
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File Attachments:
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standard-terms-and-conditions~18.pdf
standard-illinois-certifications-v.23.1~26.docx
Birth Certificate Sample~1.pdf
Death Certificate Sample~1.pdf
DPH B38758 RFQ Form OPPS Vital Records Security Paper ReBid~2.docx
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Form Attachments:
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Required Quote Attachments
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SPO Name:
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Gina Jacaway
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 3:
(
966
-
00
)
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Bidder will bid a per sheet price - The Department (IDPH) intends to purchase an estimated 420,000 sheets of birth certificate security paper over term of the contract - Birth Certificate paper will be 8 1/2 x 11 blue and pink in color. It will have a full bleed blue guilloche border with a prismatic anti-copy background and will have a 1/2 inch border at the top of the paper with the words "Certification of Birth Record" printed inside this top border. The birth paper will have approximately a 1/4 inch border on the left, right and bottom of the paper. "This is to certify that this is a true and correct copy from the official birth record filed with the Illinois Department of Public Health" will be centered at the bottom of the paper and the top of this certification statement can be no higher than 1 3/4 inches from the bottom of the paper. The signature, printed name and title of the State Registrar will be in the space between the certification statement and the bottom border. The birth security paper will have an "embossed" or "tactile feel" holographic seals of the State of Illinois and Illinois Department of Public Health in the bottom corners. These seals will be provided to the awarded bidder. For quote purposes only, the bidder will offer proof with their quote to assure print positions and layout are acceptable to IDPH. This proof may include generic seals to mimic the State of Illinois and IDPH seals. Please see the attached RFQ for mandatory minimum-security features. Pricing must be inclusive of shipping and handling charges.
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NIGP Code:
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966-00
PRINTING AND TYPESETTING SERVICES
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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420,000.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
966-81,966
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Item # 4:
(
966
-
00
)
|
Bidder will bid a per sheet price - The Department (IDPH) intends to purchase an estimated 60,000 sheets of death certificate security paper over term of the contract - Death record paper will be 8 1/2 x 11 green in color. It will have a full bleed green guilloche border with a prismatic anti-copy background and will have a 1/2 inch border at the top of the paper with the words "Certification of Death Record" printed inside this top border. The death paper will have a 1/4 inch border on the left, right and bottom of the paper. "This is to certify that this is a true and correct copy from the official death record filed with the Illinois Department of Public Health" will be centered at the bottom of the paper and the top of this certification statement can be no higher than 1 3/4 inches from the bottom of the paper. The signature, printed name and title of the State Registrar will be in the space between the certification statement and the bottom border. The birth security paper will have an "embossed" or "tactile feel" holographic seals of the State of Illinois and Illinois Department of Public Health in the bottom corners. These seals will be provided to the awarded bidder. For quote purposes only, the bidder will offer proof with their quote to assure print positions and layout are acceptable to IDPH. This proof may include generic seals to mimic the State of Illinois and IDPH seals. Please see the attached RFQ for mandatory minimum-security features. Pricing must be inclusive of shipping and handling charges.
|
|
NIGP Code:
|
966-00
PRINTING AND TYPESETTING SERVICES
|
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Qty
|
Unit Cost
|
UOM
|
Total Discount Amt.
|
Tax Rate
|
Tax Amount
|
Total Cost
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60,000.0
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|
EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
966-81,966
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