Header Information
|
Bid Number:
|
24-418DCFS-PROCU-B-40065
|
Description:
|
PO24-069 Mid-Size SUVs
|
Bid Opening Date:
|
12/06/2023 10:00:00 AM
|
|
Purchaser:
|
Tiffany Parnell
|
Organization:
|
CFS - Children and Family Services
|
|
Department:
|
PROCUREMENT418 - PROCUREMENT
|
Location:
|
AN001 - Procurement
|
|
Fiscal Year:
|
24
|
Type Code:
|
10 - Invitation for Bid (IFB)
|
Allow Electronic Quote:
|
Yes
|
|
Alternate Id:
|
PO24-069
|
Required Date:
|
11/08/2023
|
Available Date
:
|
11/13/2023 01:50:00 PM
|
|
Info Contact:
|
Tiffany Parnell at tiffany.c.parnell2@illinois.gov
|
Bid Type:
|
OPEN
|
Informal Bid Flag:
|
No
|
|
Purchase Method:
|
Open Market
|
|
Pre Bid Conference:
|
A Pre-Bid Conference is scheduled via Webex video conference for the purpose of explaining the procurement and bidding requirements. Please see the Pre-Bid Conference Information Attachment for details.
|
|
Bulletin Desc:
|
DCFS seeks to purchase up to 31 Mid-Size SUVs, in any combination of Hybrid, Flex Fuel, or Gasoline engines.
|
|
|
Ship-to Address:
|
DCFS APO
406 East Monroe Street
Station 470
Springfield, IL 62701
US
Email: DCFS.BIDBUY@ILLINOIS.GOV
Phone: (217)557-8711
FAX: (217)557-0635
|
Bill-to Address:
|
DCFS APO
406 East Monroe Street
Station 470
Springfield, IL 62701
US
Email: DCFS.BIDBUY@ILLINOIS.GOV
Phone: (217)557-8711
FAX: (217)557-0635
|
Print Format:
|
|
File Attachments:
|
INSTRUCTIONS FOR BIDDERS 231109.pdf
EXAMPLE VENDOR SPREADSHEET 231108.xlsx
PO24-069 Mid-Size SUVs Notice of Electronic Submission Only.pdf
PO24-069 Mid-Size SUVs Pre-Bid Conference Information 231129.pdf
PO24-069 Mid-Size SUVs Invitation for Bid Rebid 231108.docx
PO24-069 Mid-Size SUVs IFB VENDOR SPREADSHEET 231109.xlsx
PO24-069 Mid-Size SUVs Vendor Disclosure.docx
PO24-069 Mid-Size SUVs IPG Active Registered Vendor Disclosure.docx
PO24-069 Mid-Size SUVs DCFS Supplemental Disclosures and COI.docx
|
Form Attachments:
|
|
|
Required Quote Attachments
|
|
|
Desired Attachment Name:
|
Signed Contract
|
Description:
|
Upload signed contract here
|
Desired Attachment Name:
|
Vendor Disclosure or IPG Active Registered Vendor Disclosure
|
Description:
|
Failure to complete and upload will result in disqualification
|
Desired Attachment Name:
|
Offer
|
Description:
|
Upload complete Offer with Authorized signature here
|
Desired Attachment Name:
|
Vendor's Vehicle Spreadsheet - See Line Item 1
|
Description:
|
Failure to complete and upload will result in disqualification
|
Desired Attachment Name:
|
DCFS Supplemental Disclosures and Conflict of Interest
|
Description:
|
Upload DCFS Supplemental Disclosures and Conflict of Interest.
|
|
SPO Name:
|
Amy James-Meurs
|
Is this a Small Business Set Aside Procurement?:
|
No
|
Is there a BEP/VBP Participation Goal? :
|
No
|
Link to Original Contract :
|
|
Item # 1:
(
071
-
80
)
|
***INSTRUCTIONS FOR BIDDERS*** DCFS seeks to purchase UP TO 31 Mid-Size SUVs, in any combination of Hybrid, Flex Fuel, or Gasoline engine /// All vehicles bid must be delivered by July 31, 2024 /// Bidders may bid vehicles in their current inventory, or they may bid vehicles that they will order \\\\\\\\\\\\\\\ ***HOW TO BID*** /////////////// 1. Bidder shall provide a list of the vehicles that it is bidding (Hybrid, Flex Fuel, or Gasoline) by completing the attached spreadsheet and attaching it to their bid in BidBuy. The spreadsheet has separate sections for Bidders to enter the information for vehicles that they are bidding, whether in the Bidder's current stock or if the vehicles will be ordered /// 2. On Line Item 2, Quantity Field - Bidders shall enter "1" (one) /// 3. On Line Item 2, Unit Cost Field - Bidders shall enter the total amount bid for all vehicles that it is bidding from the completed spreadsheet, whether in Bidder's current stock or if the vehicle will be ordered. For example, if the Bidder is bidding three (3) vehicles that it has in its current inventory, and nine (9) vehicles that it will order, they will enter the total cost they are bidding by adding the cost for each of the twelve (12) vehicles together and entering the total cost in the Unit Cost Field (the spreadsheet will provide a total of all vehicles listed on it) /// 4. Bidders are NOT required to bid all 31 vehicles. The overall low bidder will be determined by dividing the total amount bid by the total number vehicles bid on the spreadsheet /// 5. DCFS reserves the right to issue multiple awards to ensure a sufficient number of vehicles are purchased to meet its needs ///
|
|
NIGP Code:
|
071-80
SUV Type Vehicles, Including Carryalls
|
|
Qty
|
Unit Cost
|
UOM
|
Total Discount Amt.
|
Tax Rate
|
Tax Amount
|
Total Cost
|
1.0
|
|
EA - Each
|
|
|
|
|
Manufacturer:
|
|
Brand:
|
|
Model:
|
|
Make:
|
|
Packaging:
|
|
|
|
|
|
|
|
|
Item # 2:
(
071
-
80
)
|
Sport Utility Vehicle, Midsize, Hybrid (HEV) engine, 4-door Basic SUV will include all standard equipment, no deletions: Electric motor with gasoline engine; Automatic transmission with overdrive; OR Flex Fuel engine, 4-door Basic SUV will include all standard equipment, no deletions: Automatic transmission with overdrive OR Gasoline engine, 4-door Basic SUV will include all standard equipment, no deletions: Automatic transmission with overdrive; 4-Wheel anti-lock brakes; Air conditioning; Front cloth bucket seats; 2nd row split/folding cloth seat; Full interior carpeting with front and rear floor mats; Standard AM/FM clock radio; Keyless entry; USB ports front and rear; Bluetooth with hands free phone capability; 12v power point; Intermittent wipers on front windshield and rear window; Rear window defroster; Cruise control; Tinted glass; Tilt steering wheel; Driver and passenger from air bags; 2nd row side curtain air bags; Full size spare tire and wheel; Mobility kit; Power windows, door locks and mirrors; rear view camera; two sets of keys/fobs ///
|
|
NIGP Code:
|
071-80
SUV Type Vehicles, Including Carryalls
|
|
Qty
|
Unit Cost
|
UOM
|
Total Discount Amt.
|
Tax Rate
|
Tax Amount
|
Total Cost
|
16.0
|
|
EA - Each
|
|
|
|
|
Manufacturer:
|
|
Brand:
|
|
Model:
|
|
Make:
|
|
Packaging:
|
|
|
|
|
|
|
|
|
|
|
|
