Header Information
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Bid Number:
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23-448DOIT-ADMIN-B-36944
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Description:
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Paper Shredder for Data Center - SP
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Bid Opening Date:
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05/24/2023 11:00:00 AM
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Purchaser:
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Michelle Medley
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Organization:
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DoIT - Department of Innovation and Technology
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Department:
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ADMIN448 - Administration
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Location:
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AA001 - Administration
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Fiscal Year:
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23
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Type Code:
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95 - Small Purchase
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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05/18/2023
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Available Date
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05/18/2023 09:23:59 AM
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Info Contact:
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Michelle Medley at Michelle.Medley@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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The Department of Innovation and Technology seeks to enter into a contract with a vendor to purchase One (1) Industrial continuous duty high-security (level 3) conveyor belt feed paper shredder with 1-year warranty on parts and 1-year warranty on labor if available. For more details, please see the Items tab for more details.
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Ship-to Address:
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Department of Information Technology
201 West Adams
Springfield
Springfield, IL 62702
US
Email: randy.anderson@illinois.gov
Phone: (217)557-2876
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Bill-to Address:
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Department of Information Technology
201 West Adams
Springfield
Springfield, IL 62702
US
Email: randy.anderson@illinois.gov
Phone: (217)557-2876
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Print Format:
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File Attachments:
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standard-terms-and-conditions - V.23.2~6.pdf
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Form Attachments:
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Required Quote Attachments
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SPO Name:
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Kassandra Wilkin
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 1:
(
600
-
82
)
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Industrial continuous duty high-security (level 3) conveyor belt feed paper shredder: Must shred CDs, Credit Cards, Disks, Paper Clips, and Staples. Must have continuous-duty rated motor, comprehensive safety features, and environmental and energy management features/system. Cut style = cross-cut. Minimum shredding capacity =120 Sheets, minimum shred size = 1/4 in x 2 in, minimum shredding speed = 49 fpm, minimum 17 in throat opening, peak 4000W motor minimum, 3x208V/60Hz, minimum Security Level DIN 32757-1 = 3, minimum Security Level DIN 66399 = P-3/O-2/T-3/E-2, loading table, loading table extension (if available), touch-sensitive continuous operation keypad, auto stop with LED bag full indicator, automatic reverse for paper jams, reusable shred-bin (no baler), gear motor with chain drive, closed-tooth wheel drive, solid steel cutting head, mounted on wheels, minimum wastebasket capacity = 104 gal. Must include an extended warranty. Bidder shall be an authorized distributer of the device quoted and shall attach manufacturer's product sheet to confirm specifications and standard warranty to their quote. Submit as a required quote attachment and reference as manufacturers' product sheet.
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NIGP Code:
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600-82
Shredders, Paper and Media
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
600
-
82
)
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Shredder Bags 110 gal Clear Plastic - Department wishes to purchase 50 bags with machine and additional bags as needed over the life of the device and contract.
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NIGP Code:
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600-82
Shredders, Paper and Media
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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50.0
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EA - Each
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Manufacturer:
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Model:
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Make:
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Item # 3:
(
600
-
82
)
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One (1) year extended manufacturer's parts and labor warranty (two years total warranty), if available. If an extended warranty is not available, put $0 for this line item. Department reserves the right not to award this line depending on cost of this coverage.
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NIGP Code:
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600-82
Shredders, Paper and Media
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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YR - Year
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Manufacturer:
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Packaging:
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Item # 4:
(
939
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55
)
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On-site annual preventative maintenance service for five-years. Bidder shall attach a sheet detailing service provided and parts services or replaced annual as part of this PM service. Need to provide a required quote attachment. Department reserves the right not to award this line depending on cost of this service.
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NIGP Code:
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939-55
Multi-Function Office Machine Maintenance and Repair
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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5.0
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YR - Year
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Manufacturer:
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Item # 5:
(
939
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55
)
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On-site repair and maintenance hourly rate - must be authorized technician of brand/device - must be a fully loaded hourly rate to include travel expenses - to be used as needed during life of the machine and contract for on-site repairs not covered by warranty or preventative maintenance. All repair work must have prior written authorization from the Department.
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NIGP Code:
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939-55
Multi-Function Office Machine Maintenance and Repair
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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HR - Hour
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Manufacturer:
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