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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 (effective 03/16/2023).

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333310, Teaching Machines (i.e., flight simulators) Manufacturing with a small business size standard of 1,000 employees. The FSC/PSC is 6910, Training Aids and Devices.

Requirement
The Edward J. Hines, Jr. VA Hospital, Physical Medicine and Rehabilitation, Kinesiotherapy (214) Driver Rehabilitation Clinic located at 5000 S. 5th Avenue, Hines, IL 60141-3030 is seeking to purchase a new generation driving simulator to complete driver safety assessments and training for adaptive driver controls. With the advancements made in simulator design and programing, the new generation simulator will be able to serve a larger range of patients with complex physical disabilities and cognitive deficits. This requirement is restricted to domestic end products. To qualify as a nonmanufacturer sellers must meet the requirements at CFR 121.406(b)(1)(i), (b)(1)(ii), and (b)(1)(iii).

All interested contractors shall provide quotations for the following:
Line Item
Description
Qty
Total Price
0001
Automobile Driving Simulator
1

0002
Training for two Driver Rehabilitation Specialists
1

0003
Delivery, Installation and Setup
1
Minimum Salient Characteristics for Driver Simulator:
Horizontal field of view of at least 110 degrees
LCD screens with at least a resolution of 1920 x 1080 pixels
Transfer frame to assist patients getting in and out
Adjustable car seat with dash and center console
Tilt Steering wheel with dynamic electric torque feedback
Automotive driver controls including accelerator and brake pedals, gear select, ignition, turn signals, and headlight controls
Wireless table-based operator interface and library of clinical simulator assessment software
Driver adaptive equipment to include spinner knob, left foot accelerator pedal, and mechanical hand controls
1:1 scale driver s cockpit of a Ford sedan
Removeable drivers seat for wheelchair accessibility
Motorized and adjustable height driver s dashboard
Real time rear and side view wide-angle mirrors
Free standing tower fan
Fits within clinical space of 7.5 x 4
No more than 750 lbs.
20 amps/110-volt circuit max

It is the responsibility of the quoter to demonstrate to the government they can provide a product capable of meeting the minimum salient characteristics. Must include descriptive literature.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (MAR 2023)
Addendum to FAR 52.212-1
FAR 52.204-7, System for Award Management (OCT 2018)
FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.214-21, Descriptive Literature (APR 2002)
End of Addendum to 52.212-1
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)
Addendum to FAR 52.212-4
FAR 52.204-13, System for Award Management Maintenance (OCT 2018)
FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
VAAR 852.203-70, Commercial Advertising (MAY 2018)
VAAR 852.211-70, Equipment Operations and Maintenance Manuals (NOV 2018)
VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) (DEVIATION)
VAAR 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)
VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
VAAR 852.246-71, Rejected Goods (OCT 2018)
End of Addendum to 52.212-4
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (MAR 2023)

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services
Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller
A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products

All quotes shall be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov.

Award will be based upon the lowest priced technically acceptable quote received.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on June 4, 2023. Responses should be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Stacy Massey
Contracting Officer
Network Contracting Office 12
Stacy.Massey@va.gov

Attachments/Links