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The National Distribution Center (NDC) of the Internal Revenue Service (IRS), hereinafter referred to as the "Government," intends to solicit and award a Firm Fixed Price contract for preventive maintenance for various warehouse equipment. Multiple awards will not be made. The Contractor shall perform quarterly (in March, June, September, and December) on-site preventive maintenance of the various Warehouse Equipment Systems in accordance with the procedures recommended in the manufacturer’s published specifications. In no event shall more than three months elapse between preventative maintenance visits. Preventive maintenance shall include inspecting (visual, operational and safety), cleaning (internally and externally), lubricating, testing, calibrating, watering batteries and adjusting all functions/systems (including manual/automatic functions and electrical/mechanical/hydraulic/pneumatical systems) of each unit as necessary to maintain the equipment in good operating condition in accordance with the manufacturer’s product performance specifications. Inspections shall include equipment motors, drive units/transmissions, brakes, steering components, masts and lift cylinders, wheels, oil/grease in gearboxes, roller chains, control cables, bearings, grippers, gears, cams, fork side shift and tilt cylinders, valves, breakers/fuses, circuit boards, wiring harnesses, actuators, microswitches, battery, single-point watering systems (including water level indicators), cables, connectors, compound trays, vent valves, cell covers and any other component requiring maintenance or repair. The Contractor shall provide quarterly inspection/maintenance checklists for each piece of equipment.

This is a combined synopsis/solicitation prepared in accordance with the format found in FAR 13.105 and as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotes are being requested.

This requirement is set-aside for small businesses. The North American Industry Classification System Code (NAICS) for this acquisition is 811310. The small business size standard is $11M.

This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08. The PSC code for this requirement will be J039.

Place of Performance: 2525 Revenue Drive, Bloomington, IL 61705-2500

VENDOR INSTRUCTIONS

1. PRICING: Please include a breakout of unit price, and total price for each item.

1. OPEN MARKET: All items shall be priced using open market pricing.

1. SHIPPING AND HANDLING: Total proposed price shall include all shipping and handling, if applicable.

1. WARRANTY: The vendor’s commercial warranty shall apply and should be stated in the proposal. The information should be a brief statement that a warranty exists, the substance of the warranty, the duration, and claim procedure, if applicable.

1. CANCELLATION: The Government reserves the right to cancel this solicitation, with no obligation to the vendors by the Government.

1. All quotes must remain valid for 90 days after submission.

1. QUESTIONS: All solicitation questions must be received no later than 18 November 2022, 1:00 p.m. Central Standard Time (CST) to the email identified below.

1. CLOSING DATE AND TIME: In accordance with FAR 12.603(a)(3)(ii), Offers are due no later than 30 November 2022, 2:00 p.m. Central Standard Time (CST) to the email identified below.

1. SYSTEM FOR AWARD MANAGEMENT: Vendors must be approved and registered in System for Award Management (www.sam.gov) by the proposal closing date. No contract award shall be made to any contractor that is not registered in the System for Award Management.

1. SUBMISSION INFORMATION: All responsible sources may submit a response to Aundra Rhone-Jones, via email aundra.m.rhone-jones@irs.gov. No telephone responses will be accepted.

EVALUATION FACTORS AND CONTRACT AWARD

The Government will award a contract resulting from this request for quotes to the responsible offeror whose quote conforms to this Request for Quote. Award will be made to the lowest priced technically acceptable (LPTA) offeror who meets the requirement for all line items and required delivery date.

OFFEROR REPRESENTATIONS AND CERTIFICATION

Offerors are required to submit a complete copy of FAR 52.212-3, Offeror Representations and Certifications, Commercial Items, with their offer, or indicate an electronic copy is available on the SAM website.

Funds are not presently available for this contract action. The government’s obligation under this contract is contingent upon the availability of appropriate funds from which payment for contract purposes can be made.

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