Illinois Bids > Bid Detail

H--Sources Sought - Dental Waterline Testing

Agency: Department of Veterans Affairs
Level of Government: Federal
  • H - Quality Control, Testing, and Inspection Services
Opps ID: NBD00159437335777842
Posted Date: Jul 12, 2019
Due Date: Jul 17, 2019
Solicitation No: 36C25219Q0744
Opportunity History
  • Original Synopsis
    Jul 11, 2019
    3:00 pm
Solicitation Number :
Notice Type :
Sources Sought
Synopsis :
Added: Jul 11, 2019 3:00 pm

Scope: The contractor shall provide all labor, travel, materials and the necessary equipment to provide quarterly dental unit waterlines testing to ensure the water used to deliver dental care is of an optimal microbiologic quality. The contractor will schedule a non-clinical time for water sample collection in sterile collection containers. The samples will be transported to their lab and tested according to established protocols of Certified Environment Testing Lab. Results will be reported back to the Dental Service in a timely manner. This must be done quarterly at both Jesse Brown VAMC Dental Service and at Adam Benjamin, Jr., Outpatient Dental Clinic.

Specific Tasks/Deliverables

Task1: Contractor will collect water samples for testing. Cultures will be collected at a time before patient dental treatment is started (Monday-Friday) and proper identification labels utilized. A total of up to 60 samples will be collected at Jesse Brown VAMC Dental Clinic and a total of up to 30 samples will be collected at Adam Benjamin, Jr., OPC Dental clinic. This will be scheduled quarterly. Samples must be collected in a sterile container and sterility and proper temperature control maintained while transported to the testing lab on the same day.

Task 2: Contractor will test water samples. Heterotrophic Plate Count testing will be done with a 1 ml sample. All samples will be set up using Standard methods in Water and Wastewater method 9215B, which requires all samples to be plated in duplicate.

Task 3: Reporting.

3.1 Contractor will report all cautionary results (>200cfu) and all positive results (>500 cfu) to the Chief Dental Service or his designee within one hour of test result (by phone and e-mail).

3.2 Contractor will provide all final results in digital or paper form within 48 hours, to the Chief of the Dental Service or his designee.

Hours of Operation.

Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST, excluding holidays. All services will be performed at the JBVA Dental Service during off duty hours from 6:30 a.m. until 7:30 a.m. or from 4:30 p.m. until testing has been completed unless requested or approved by Contracting Officer s Representative (COR) or designee. The same hours of service will be performed at the Adam Benjamin Crown Point Outpatient Facility Dental Service.

Holidays include:

New Years' Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Services will be performed outside normal working hours 7:00 a.m. -7:30 a.m. or 4:30 p.m. until work is completed. The Contractors shall sign-in at Police and Security Service to obtain a VA Identification badge and return the VA Identification badge when the work is complete. The contractor s serviceman should call Ms. Rosalyn L. Bailey, the COR at 312-569-6671, and report to her at Jesse Brown VA Medical Center Dental Service at room 4435. After all work has been completed the contractor s serviceman shall again report to Ms. Bailey where the contractor serviceman shall submit a written report outlining the water testing services performed and the expected date of the results.

For the ABJCP Outpatient Dental Service the contractor serviceman shall report to the Police and Security Service to obtain and return the VA Identification badge. The contractor serviceman shall report to Dr. Amul Gandhi, Lead Dentist at the ABJCP Outpatient Facility Dental Service room 299. After all work is completed, the contractor s serviceman shall again report in person to Dr. Gandhi at room 299 and submit a written report of water testing services render and when the water testing results will be received.

Performance Monitoring.

The COR will monitor performance of this contract via random direct observation.


The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.


When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

Security Requirements.

Vendor will not have access to VA Sensitive Information, patient records, or data.

Government-Furnished Equipment (GFE) / Government-Furnished Information. None.

Other Pertinent Information or Special Considerations. All work shall be performed by qualified personnel. All work performed shall comply with EPA guidelines and shall be designed to assure that the Jesse Brown VA Medical Center is providing the best possible water testing.

Place of Performance.

Jesse Brown VA Medical Center - Dental Service

820 S. Damen Ave

Chicago, IL 60612-3728

Adam Benjamin Outpatient Clinic - Dental Service

9301 Madison

Crown Point, IN 46307

Period of Performance.

Base Year: October 1, 2019 September 30, 2020

Option Year 1: October 1, 2020 September 30, 2021

Option Year 2: October 1, 2021 September 30, 2022

Option Year 3: October 1, 2022 September 30, 2023

Option Year 4: October 1, 2023 September 30, 2024
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
July 11, 2019
Description: 36C25219Q0744 36C25219Q0744.docx
Contracting Office Address :
Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S. 84th Street, Suite 101;Milwaukee WI 53214-1476
Place of Performance :
Jesse Brown VA Medical Center;820 S. Damen Ave;Chicago, IL
Point of Contact(s) :
Donald St. Onge
Contracting Officer
All Files
Jul 11, 2019
36C25219Q0744 36C252...
36C25219Q0744 36C25219Q0744.docx
General Information
Notice Type:
Sources Sought
Posted Date:
July 11, 2019
Response Date:
July 17, 2019
Archiving Policy:
Automatic, on specified date
Archive Date:
August 16, 2019
Original Set Aside:
Set Aside:
Classification Code:
H -- Quality control, testing & inspection services
541 -- Professional, Scientific, and Technical Services/541380 -- Testing Laboratories


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