Notice to Bidders

Bid Number 23-001

Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner), Purchasing Department, until 3:00 P.M., local time, on Tuesday , March 7, 2023, for the Year 2 Lead Service Line Replacement Program – Contract A. The specifications and bidding documents are available for viewing and download for no cost at the City of Elgin’s electronic bidding web portal: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx .

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM on March 7, 2023, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents, including a copy of the bid bond, shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 2:00 PM, local time, Thursday February 9, 2023, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123.

ALERT: All bidders are required to advertise subcontracting opportunities no less than 16 days prior to the bid opening in accordance with IEPA and City requirements.

The scope of work consists of approximately 310 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents.

The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-1].

Due to the high unemployment rate caused by the ongoing COVID19 pandemic, the Employment of Illinois Workers on Public Works Act became effective on July 1, 2020. This Act requires the workforce on all public works projects to be comprised of a minimum of 90% Illinois residents. This applies to workers and does not exclude out of state companies from bidding on projects.

Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), and the “Use of American Iron and Steel” requirements as contained in Section 436 of H.R. 3547, The Consolidated Appropriations Act, 2014. This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to Daina DeNye, Purchasing Officer at (847) 931-5604 or denye_d@cityofelgin.org . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at bello_e@cityofelgin.org . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than February 24 ^th , 2023, at 4:00 pm.

Dated: January 20, 2023

Daina DeNye, CPPO

Purchasing Officer

City of Elgin